Faster provider data.
Smarter record requests.
Gain a provider-generated view of medical treatment and billed charges in as little as 1–2 business days.
‘HCFA Total Billed to Insurance’ is a new record type available in the ChartSwap platform, which provides a standardized summary of diagnoses, procedures, dates of service, and billed charges. This provider-generated view helps legal teams quickly understand the scope of treatment, evaluate cases earlier, and determine which records to request next.
Reliable, standardized snapshot of billed services
Unlike patient-provided records, which may be incomplete, HCFA records are generated directly by the treating provider and reflect services billed to insurance, giving you a reliable starting point for case review.
Turnaround time: 1-2 business days
Why start with HCFA Total Billed to Insurance records
HCFA Total Billed to Insurance records help you quickly understand the scope of treatment while enabling you to:
- Identify diagnoses, procedures, and billed services
- Quickly verify dates of treatment and insurance-billed charges
- Get a high-level summary of care without sorting through extensive clinical documentation
- Support case valuation, damages analysis, settlement negotiations, and medical lien evaluation with provider-source billing documentation
What’s included?
Each HCFA Total Billed to Insurance record will include:
- Dates of service
- CPT/HCPCS codes and descriptions
- Diagnosis codes
- Provider information
- Place and type of service
- Charges billed to insurance
How it works
- Search for your Provider
Locate the treating provider in ChartSwap. - Look for ‘HCFA – Total Billed to Insurance’ under Record Type
If HCFA – Total Billed to Insurance appears under the provider’s available record types, select it to request provider-generated CMS-1500 and/or UB-04 claim forms. - Receive records
Receive your HCFA records—typically within 1–2 business days—and order any additional records needed to complete the treatment picture. - Review and discover additional relevant records
When your request is fulfilled, ChartSwap will identify any additional provider locations where HCFA – Total Billed to Insurance records were found for the patient. You can review these locations and request any additional records needed to build a more complete treatment history.
Simply look for “HCFA-Total Billed to Insurance” under Record Type next to your searched provider to get started.
Fast. Simple. Secure. Learn more at www.chartswap.com
Why It Matters for Attorneys
Speed Without Compromise
Acquire billing details from providers within 48 hours for damage assessment while ensuring litigation timelines remain steady.
Validate Medical Expenses
Confirm services rendered, dates of care, and amounts billed to insurance.
Support Case Valuation
Demonstrate the scope of treatment and financial impact of injuries.
Strengthen Negotiations & Litigation
Use provider-submitted billing documentation to substantiate damages in settlement discussions or in court
Assist with Medical Lien Review
Identify discrepancies and leverage accurate billing data to negotiate lien reductions.
